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ARCHIVED - Statistical Report on the Access to Information Act

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Name of institution: Canada Border Services Agency

Reporting period: 2012-04-01 to 2013-03-31

Part 1 – Requests under the Access to Information Act

1.1 Number of Requests

  Number of Requests
Received during reporting period 3147
Outstanding from previous reporting period 334
Total 3481
Closed during reporting period 2891
Carried over to next reporting period 590

1.2 Sources of requests

Source Number of Requests
Media 189
Academia 1
Business (Private Sector) 279
Organization 37
Public 2641
Total 3147

Part 2 – Requests closed during the reporting period

2.1 Disposition and completion time

Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 244 792 226 24 7 7 0 1300
Disclosed in part 36 452 251 158 44 40 26 1007
All exempted 0 5 3 7 0 1 0 16
All excluded 0 1 2 0 0 0 0 3
No records exist 71 206 35 4 1 1 0 318
Request transferred 10 2 0 0 0 0 0 12
Request abandoned 191 32 5 1 3 1 1 234
Treated informally 0 1 0 0 0 0 0 1
Total 552 1491 522 194 55 50 27 2891

2.2 Exemptions

Section Number of requests
13(1)(a) 237
13(1)(b) 29
13(1)(c) 24
13(1)(d) 45
13(1)(e) 0
14(a) 3
14(b) 0
15(1) – I.A. (International Affairs) 159
15(1) – Def. (Defence of Canada) 19
15(1) – S.A. (Subversive Activities) 259
16(1)(a)(i) 67
16(1)(a)(ii) 26
16(1)(a)(iii) 18
16(1)(b) 107
16(1)(c) 480
16(1)(d) 0
16(2)(a) 11
16(2)(b) 17
16(2)(c) 237
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
Section Number of requests
16.5 1
17 10
18(a) 5
18(b) 3
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 824
20(1)(a) 2
20(1)(b) 20
20(1)(b.1) 1
20(1)(c) 5
20(1)(d) 3
20.1 0
20.2 0
20.4 0
21(1)(a) 56
21(1)(b) 73
21(1)(c) 8
21(1)(d) 12
22 12
22.1(1) 1
23 66
24(1) 72
26 26

2.3 Exclusions

Section Number of requests
68(a) 4
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
Section Number of requests
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 1267 33 0
Disclosed in part 533 474 0
Total 1800 507 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed

Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 18847 18847 1300
Disclosed in part 264304 206473 1007
All exempted 246 0 16
All excluded 14 0 3
Request abandoned 4128 0 234

2.5.2 Relevant pages processed and disclosed by size of requests

Disposition Less than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
No. of requests Pages disclosed No. of requests Pages disclosed No. of requests Pages disclosed No. of requests Pages disclosed No. of requests Pages disclosed
All disclosed 1270 6928 23 3913 5 3503 2 4503 0 0
Disclosed in part 526 17509 353 69805 75 43775 50 59659 3 15725
All exempted 16 0 0 0 0 0 0 0 0 0
All excluded 3 0 0 0 0 0 0 0 0 0
Abandoned 228 0 1 0 2 0 1 0 2 0
Total 2043 24437 377 73718 82 47278 53 64162 5 15725

2.5.3 Other complexities

Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 9 6 0 0 15
Disclosed in part 217 36 0 2 255
All exempted 1 0 0 0 1
All excluded 0 0 0 0 0
Abandoned 7 8 0 0 15
Total 234 50 0 2 286

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline

Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
345 168 10 10 157

2.6.2 Number of days past deadline

Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 159 10 169
16 to 30 days 32 8 40
31 to 60 days 22 11 33
61 to 120 days 25 17 42
121 to 180 days 6 14 20
181 to 365 days 9 15 24
More than 365 days 3 14 17
Total 256 89 345

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third party notice
Section 69 Other
All disclosed 14 0 9 0
Disclosed in part 137 0 217 7
All exempted 0 0 3 7
All excluded 0 0 0 0
No records exist 1 0 0 0
Request abandoned 5 0 7 1
Total 157 0 236 15

3.2 Length of extensions

Length of extensions 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third party notice
Section 69 Other
30 days or less 86 0 130 3
31 to 60 days 39 0 58 9
61 to 120 days 32 0 36 2
121 to 180 days 0 0 10 0
181 to 365 days 0 0 1 0
365 days or more 0 0 1 1
Total 157 0 236 15

Part 4 – Fees

Fee Type Fee Collected Fee Waived or Refunded
No. of Requests Amount No. of Requests Amount
Application 2727 $14,566 164 $820
Search 1 $140 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 2297 $26,345
Total 2728 $14,706 2461 $27,165

Part 5 – Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations

Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 366 15636 1 3
Outstanding from the previous reporting period 34 3566 0 0
Total 400 19202 1 3
Closed during the reporting period 352 16465 1 3
Pending at the end of the reporting period 48 2737 0 0

5.2 Recommendations and completion time for consultations received from other government institutions

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 47 78 27 9 1 0 0 162
Disclose in part 36 64 43 18 2 4 0 167
Exempt entirely 6 6 3 1 0 2 0 18
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 1 1 0 0 0 0 0 2
Other 0 2 1 0 0 0 0 3
Total 90 151 74 28 3 6 0 352

5.3 Recommendations and completion time for consultations received from other organization

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 1 0 0 0 0 0 0 1
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 1

Part 6 – Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0

Part 7 – Resources related to the Access to Information Act

7.1 Costs

Expenditures Amount
Salaries $608,721
Overtime $12,884

Goods and Services

  • Professional services contracts – $153,620
  • Other – $21,550
$175,170
Total $796,775

7.2 Human Resources

Resources Dedicated full-time
to ATI activities
Dedicated part-time
to ATI activities
Total
Full-time employees 0.00 40.65 40.65
Part-time and casual employees 0.00 4.87 4.87
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.00 4.00 4.00
Students 0.00 0.00 0.00
Total 0.00 49.52 49.52