The air carrier, or a representative, prepares and transmits a Conveyance Report (SO794) to the CBSA through Electronic Data Interchange (EDI). The Conveyance Report must be transmitted electronically to the CBSA at least four hours prior to arrival in Canada. If the flight is less than four hours in duration, the Conveyance Report must be transmitted to the CBSA before the aircraft's time of departure from the foreign airport.
In this section you will find information regarding:
Conveyance Reference Number (CRN)
The Conveyance Reference Number (CRN) is a key data element that will be used to link the Conveyance Report to its associated Air Cargo Reports and/or Split Shipment Cargo Reports if applicable. The format of the CRN consists of the flight number plus the date of departure (YYMMDD), created by the carrier.
For example, if flight XX123 makes its continuous journey to Canada on December 12, 2005, the CRN would be XX123051212.
The CRN must be provided on all transmitted Air Cargo Reports unless transmitting a Split Shipment Report. The carrier must assign and communicate the CRN to all parties transmitting Air Cargo or Split Shipment Reports well in advance so that the Air Cargo Reports can be transmitted according to ACI timeframes.
Note: the Conveyance Reference Number may be re-used after a period of one year.
Various ACI Air Circumstances
ACI conveyance information is not required for empty aircraft.
Aircraft making emergency/forced landings at a Canadian airport
For aircrafts originally scheduled to arrive in Canada but that have to land at another airport in Canada due to unforeseen circumstances, an update of the Conveyance, Cargo and Supplementary Cargo Reports for the flight with the new location is required.
For aircrafts destined outside of Canada but that have to land at a Canadian airport due to unforeseen circumstances, ACI information is not a requirement. A review of the paperwork, for health, safety, and security risk assessment, may be conducted on board the aircraft upon arrival.
A shipment needs to change planes after ACI data has been transmitted
If the new flight was known at that time, the air carrier would send a change request to the Air Cargo Report, indicating the new flight, Conveyance Reference Number. If the air carrier does not know the new flight, they will need to cancel the Air Cargo Report before arrival and transmit a new original Air Cargo Report when the flight is known.
Aircraft stopping at a Canadian airport for fuel
Aircrafts carrying commercial cargo not destined for Canada but whose First Point of Arrival (FPOA) is Canada for refueling purposes must respect the ACI data and timeframe requirements. For example, Gander to the United States or Gander to Montréal must meet the ACI requirements for FROB and import.
- Note: Canadian and foreign military aircrafts carrying military cargo that stop for fuel in Canada are exempt from this requirement.
First Point of Arrival (FPOA) and Estimated Time of Arrival (ETA) Accuracy
The carrier will be required to transmit a change to the Conveyance Report to amend the FPOA and/or Estimated Date and Time of Arrival (ETA), when there is an unscheduled re-route or change to the ETA greater than 30 minutes.
Note: If the ETA varies by 30 minutes or less than what was originally transmitted, a change to the Conveyance Report reflecting the new ETA is not required. However, CBSA may send a Risk Assessment Notice at any time up to the ETA as transmitted on the Conveyance Report. Therefore, goods are not authorized to move from the warehouse prior to the ETA provided on the Conveyance Report.
Notwithstanding any type of agreements in place, such as code share, interline, or any variation thereof, only one pre-arrival conveyance transmission, provided by the conveyance operating carrier (or on their behalf by an authorized party), is required for each conveyance arriving in Canada, within the prescribed timeframes outlined in the Reporting of Imported Goods Regulations.
When sending a cargo transmission for an agreement partner, the conveyance operating carrier must submit the air waybill number using the partner's air waybill number.
However, the airlines that share the aircraft, if authorized by the conveyance operating carrier may transmit cargo information for their own cargo on board the flight, to the CBSA within the prescribed timeframes outlined in the Reporting of Imported Goods Regulations. Although carriers involved in code-share agreements transmit their own flight number for their cargo data, they must provide the CRN as transmitted by the conveyance operating carrier within their primary cargo data.
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